Language Student Attendance Requirements

There are strict regulations regarding the class attendance of non-EU students. These regulations have been set by the Department of Justice, and are enforced by the Garda National Immigration Bureau (GNIB). In keeping with official regulations, DBS School of English enforces a strict attendance policy.

All English language learners are expected to attend a minimum of 85% of classes, and student attendance rate is recorded manually and electronically everyday by class and is monitored weekly. Each class attendance sheet is signed by the teacher with the total number of students in attendance also recorded for that class period. All manual attendance sheets are retained in the DBS School of English administration office for a minimum of 12 months. Computer records are maintained for a minimum of 12 months. 

If any student has a poor attendance rate, DBS is required to inform the Department of Justice and the GNIB. Appropriate action will be taken by these organisations which could result in the cancellation of the student’s study visa.

Attendance figures are available for every English language learner on a monthly basis. These figures are posted on notice boards in the Aungier Street and Balfe Street buildings for a three-day period each month. (If there are changes to this policy students are notified in advance.)

Attendance is recorded in two different formats. Firstly, a paper record of the student signatures is kept per class session and returned to the School Administrator for filing and recording in a spreadsheet.  Secondly, all students are required to ‘scan’ their student card at the beginning of each class or session using the reader in each classroom. Weekly reports on each student are generated from this system identifying non-attendance and students with punctuality issues.

If a language student requires an attendance letter for visa renewal, they are advised to contact Student Services International Officer. This letter will only be issued where a student has maintained an attendance of over 85%.

In all cases DBS School of English adheres to the INIS Guidelines for Colleges Offering Courses to Full-time Non EEA Students, dated August 2011.

Code of Conduct for English Language Learners

All students are given a code of Conduct at induction and it is communicated to students every Tuesday morning in every class.


Failure to adhere to the attendance requirements constitutes a breach of College Regulations and is dealt with by the Discipline Committee, chaired by the Registrar. Where a student is found guilty of the offence or offences charges, the Discipline Committee is empowered to impose any of the following penalties, either separately or in combination:

  • Expulsion from the College
  • Suspension from the College for a stated period, or until such time as any requirements laid down by the Committee, such as payment of a fine or the restitution of damage or loss, are fulfilled.
  • Exclusion from specific College facilities.
  • Disbarment from examinations for a specific period.


Students are required to be in attendance at the timetabled hour and remain in class throughout that time. Persistent breach will result in a formal meeting with the DoS and a warning will be issued. Students arriving 15 minutes after the scheduled start of class or leaving 15 minutes before the end of a scheduled class are marked as absent.

Holidays and Breaks

All courses operate consecutively over a 25 week period. There are no scheduled holidays or vacations within the course save for Bank Holidays, National Holidays and a two week period at Christmas and New Year where the School is closed. In addition to the 25 weeks tuition there is, a scheduled Examination Week and a Reading Week scheduled where no formal classes take place but where assessment is conducted or prepared.


Regular and punctual attendance is essential to successful academic achievement. Each student is responsible for all work from the first day of class and must make satisfactory arrangements with teachers regarding any anticipated absences. Students who do not maintain a satisfactory level of attendance are hindering their overall academic performance.

Absence due to illness

On the first day of a student illness an email or phone call is required to be sent or made to the School Administrator and each day subsequently. A medical certificate is required together with the submission of a certificate from the student on the on the first day back in the School

When absence from assessment or examinations is caused by illness or other special circumstances, the DoS should be informed in writing and documentary evidence (e.g. a medical certificate) should be provided. Time limits for presentation of medical certificates apply.

Uncertified and Unexplained Absences

A weekly meeting is called with each student from 3.00 - 4.00pm every Wednesday with the Director of Studies. Students are issued with a verbal warning. If a second offence is found of unsupported non-attendance, a warning letter is issued. Third and subsequent events are reported to the Registrar as a disciplinary matter. All students are required to achieve a minimum of 85% attendance. Any absence of one or more consecutive days must be supported by medical certificates. 

This is the practical process that fulfils the DBS policy on absenteeism outlined above.

Data Protection

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